Pre-Workshop Task List for Vocabulary Mapping Workshop

Use template and guidance materials from the Table of Contents for all of the tasks below.

  • establish the Plone- or Drupal-based web pages for the workshop. These pages are necessary for advanced coordination, documentation during the workshop, and as a repository of workshop results. For further information on setting up a website using the free Plone content management system, see or for Drupal,;
  • identify/develop workshop goals, approach, agenda;
  • set up a conference management service to track participants and organize breakout sessions. MMI used the service RegOnline; for more information, see its web site at;
  • identify domain-specific teams (for example, “waves” or “sensors”) for the breakout sessions, identify team leaders, populate the teams, and distribute guidance for each of the team's roles;
  • collect vocabularies for each domain and provide a way for vocabulary experts to update the vocabularies;
  • provide preliminary training in ontology concepts and workshop tools (via teleconferences, web meeting software such as WebEx, emails to participants, and posting tutorials on the MMI website);
  • review vocabularies, identifying the most appropriate one(s) to use as baseline in each domain;
  • harmonize vocabularies (bring them into the same OWL format);
  • bring in one or a couple of speakers who can provide quick, practical examples of this work’s value, and engage the participants. This person should be a strong presenter and should have experience addressing semantic interoperability problems in a related domain of interest;
  • prepare demonstration to give participants a view of the potential applications of the vocabulary mapping work;
  • prepare any necessary tools and materials for download from the workshop site; and
  • dry run the workshop process and document it on-line for others to use. The dry run should be focused on: a) making sure all the materials and tools are readily available and working, b)ensuring that prospective participants will be able to follow the workshop process easily, c) working with the harmonized (encoded in the Web Ontology Language, OWL) vocabularies identified for the workshop to ensure that they are appropriate, and d) identifying any challenges that need to be addressed prior to the workshop.