Approach Template for a Vocabulary Mapping Workshop

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This document reflects an approach for the conduct of the workshop, and preparations leading up to it. It is provided as a planning aid and an indication of the scope of the workshop. The planning continues to evolve, so readers are encouraged to provide feedback to the organizers.

The approach generally involves a fair amount of pre-workshop planning, training, and vocabulary identification and harmonization into a common language, OWL. The workshop itself will involve some final training, a keynote presentation, a demonstration or two, mapping by domain-specific breakout groups, and the development of a white paper as the foundation of a workshop report. The post-workshop element of the approach includes report development, development of other publications, follow-on mapping activities. Throughout the process, notes of future improvements can be taken and submitted back to the Marine Metadata Interoperability Project (MMI).

Most of the guidance for the workshop is available from the Table of Contents.

Workshop planning is being discussed using a public email list. You are welcome to join the workshop planning forum [email list to be established by workshop hosts] if you are interested in participating in the preparations.

In advance of workshop

See also the pre-workshop task list.

  • Identify domains of interest and potential participants (including their roles in the breakout groups.
  • Identify keynote speaker. This person should be a strong presenter and should have experience addressing semantic interoperability problems in a related domain of interest.
  • Collect vocabularies for each domain.
  • Provide preliminary training in ontology concepts and workshop tools.
  • Review vocabularies, identify most appropriate one(s) to use as baseline in each domain.
  • Harmonize vocabularies (bring them into the same OWL format).
  • Dry run the workshop process and update as needed.
  • Develop reimbursement spreadsheet, as applicable.

During Workshop

See also the during workshop task list.

  • Demonstrate value of vocabulary maps (finding terms, finding data, using data).
  • Provide final training in roles, vocabulary mapping, ontology concepts, and tool usage.
  • Break up into teams and begin mapping vocabularies.
  • Reassemble daily for issue resolution, lesson sharing, and possibly additional training.
  • Publish final ontologies on MMI site.
  • If possible, demonstrate value of vocabulary maps achieved during the workshop.
  • Identify "best" (most complete, mature, useful, publishable?) resulting vocabularies.
  • Develop white paper as a foundation for the workshop report.
  • Identify leads to continue maintaining each ontology.

After Workshop

See also the post-workshop task list

  • Develop the workshop report, using the white paper developed at the workshop.
  • Continue mapping and development of interoperability demonstrations.
  • Publish papers about specific domain vocabularies (and science results).
  • Provide feedback to MMI, so that lessons learned can be reflected in updates to the workshop template.
  • Provide the reimbursement spreadsheet to participants, as appropriate.