Edit Help

Some of the fields you see when you click on the edit tab on a page will depend on the content type you are editing and by the roles you have been assigned on the site. For example, certain permissions are required to promote a page to the home page, or to change the commenting policy on a specific page. These fields will only appear if you have the permissions needed to change these fields.
Many fields are shared among all the content types on the site; this list will contain fields that you may not see, but it's inclusive to try to prevent any omissions.

  • Title
    Appears at the top of the page, and in lists culled from multiple pages.
  • Short Name
    This field is used to generate a URL for the page. It should not contain any spaces or punctuation marks. By convention, we are using all lower case short names.
  • Short Description
    This field appears at the top of most body content, and is used in the "teaser" lists. It should be as short as possible while conveying basic information about the page content; ideally complementary to, and not repeating, the title. It should not contain markup tags, and should not provide sentences worth of details - it should be shorter than a Plone "description". It is optional for general-purpose nodes, but encouraged.
  • Group content filing system
    If the content pertains to a specific group, please check that group in the list
  • New Keywords
    One or more pertinent keywords to the content you are adding. Used for searching, site-wide.This taxonomy is under review and if you see both terms, please use New Keywords ONLY.
  • Body
    This is where the actual content belongs! You may include images.
  • Weight (book pages only)
    Pages at a given level are ordered first by weight and then by title. Smaller numbers rise to the top of the page.
  • Workflow, including workflow comment - not applicable for most users.
  • Log Message
    An explanation of the additions or updates being made to help other authors understand your motivations.
  • Comment settings
  • Menu Settings - do not use
  • File Attachments
  • Related Links
  • URL Path settings - use automatic, mostly
  • Authoring information
  • Publishing options
  • For events, there are also
    • Start and End dates (use all-day)
    • Where (syntax is Country:city)
    • Contact name
    • Contact email
    • Contact phone
    • Event URLs
    • What (eg: conference. This is not yet a controlled vocabulary.)

Some general guidelines:

  • Don't delete a node - the nodes are mostly all the targets of redirects from the Plone site, and deleting them will break the redirect. If you want to delete a node, just mark it for deletion by setting the workflow status to pending-delete. For more information, please see the page .
  • To keep track of edits, please use the "Log Message" window in the edit window; explain briefly why you made the change to the page.
  • Please do NOT change:
    • menu settings - these are set elsewhere, and you can "lose" a page by changing this
    • plone url - this is for document history and needs to stay as-is
    • shortname - use caution in changing this! Be sure there is a redirect in place if anyone links to this page, either inside the site or outside it. (Ask a content manager how to do this)